Office Manager
Company: Pacific Coast Cleaning, Inc.
Location: El Cajon
Posted on: May 4, 2024
|
|
Job Description:
Traits & Characteristics (WHO) - About You: Picture this:
action-packed days, a team that feels like family, and a role where
your can-do attitude is celebrated daily. What we really crave is
your infectious energy and passion for top-tier customer service.
You thrive on the excitement of a fast paced environment, tackling
challenges with precision and a smile. Your knack for
problem-solving and superb communication skills makes you a
superstar collaborator. We're looking for a highly driven office
manager to lead our administrative staff. You'll be in charge of
overseeing office operations, streamlining systems, and ensuring
our administrative support is accurately following office policies.
The ideal candidate is an organized and efficient leader who loves
motivating and encouraging others to do their best work. If this
sounds like you, apply today!
Responsibilities:
--- Lead, Manage, and Accountable for the company's daily
administrative functioning,office infrastructure, and physical
office operations and support.--- Oversee and accountable for
Administrative office staff; provide necessary support to
alldepartments to ensure operational efficiency.--- Assist
Department Lead in development, implementation, and alignment of
policies,procedures, and activities, with organizational goals &
standards.--- Serve as Contract Administrator ensuring a strong end
to end contract managementprocess inclusive of concierge level
client support to ensure compliance, clientsatisfaction, and job
success, and audit readiness & support.--- Provide administrative
support for job set-up and close-out, ensuring accurate and
timelycompletion of project tasks.--- Facilitate internal
collaboration, communication, and distribution of contract
documentsto ensure cross-functional alignment and seamless project
management execution.--- Manage CCIP/OCIP insurance reporting and
compliance.--- Oversee business and regulatory compliance efforts,
ensuring the maintenance ofaccurate and up to date records at all
times.--- Navigate compliance and credentialing software, such as
Vendormate, ComplianceDepot, and RMIS, to ensure adherence to
regulatory standards.--- Support company hiring and onboarding
processes to include recruiting process supportand conducting new
hire orientation and setups.--- Oversee company document
organization, storage, and updates ensuring easy accessto critical
information, enable efficient workflows, support project
activities, and facilitatedecision-making.--- Serve as the primary
point of contact for employee administrative support.--- Serve as
the primary point of contact and liaison for 3rd party IT
support.--- Manage the company's multi-line phone systems; ensuring
incoming calls are answered,transferred, and/or have messages
relayed in a timely and effective manner.
Qualifications:
Required--- Proven leader with experience driving results through
personal and team contributions--- Proven track record of success
in driving operational excellence in an officeadministration and/or
management role.--- Exceptional attention to detail, strong
organizational and time management skills, andthe ability to
prioritize effectively in a fast-paced environment.--- Self-starter
with a proactive approach, demonstrating initiative, creativity,
and acommitment to continuous improvement.--- Excellent
communication and interpersonal skills, with the ability to
effectively interactwith individuals at all levels of the
organization.--- Strong problem-solving skills and analytical
abilities, with a strategic mindset and theability to anticipate
and address challenges proactively.--- Technologically savvy,
proficient with Microsoft Office applications, and able to learn
andadapt to new software and systems quickly.--- Bilingual
Proficiency (English/Spanish).--- Able to work out of our El Cajon
office daily.Preferred--- 2-5 years of work experience in office
administration and/or management.--- Experience working for a
commercial construction subcontractor or general contractor.---
Experience and strong understanding of construction contract
administration,compliance, insurance, and audits.--- Recruiting
experience and/or certification with HR processes and support.---
Vehicle Fleet Management Experience.Desired--- Certified Notary.---
Experience and strong understanding of labor compliance.--- General
familiarity with QuickBooks.--- Formal project management training
and/or certification.--- Bachelor's degree in business
administration, communications, or a related field.Compensation &
Benefits:--- Comprehensive medical, dental, and vision insurance---
IRA benefits for your financial future--- Life insurance
coverage--- Generous vacation, holiday, and sick pay allowances
About Company:
Pacific Coast Cleaning, Inc. (PCC) is a leading commercial and
construction cleaning firm with over 20 years of proven expertise.
Our capabilities encompass all types of projects; from complete
ground-up developments to multi-family, airports, military, health
care, and tenant improvement projects. Over the past decade, we've
developed sparkling relationships with our clients by enhancing the
appearance, viability, longevity, and overall value of their
properties - while delivering on schedule. From post-construction
cleanup to window cleaning and pressure washing, janitorial
services, and more, we deliver reliable, affordable, and
professional cleaning services. Our clients include some of the
largest builders in California and we're always seeking to partner
with new clients who share a common commitment to excellence and
professional business practices. At PCC we are committed to
Integrity, Growth, Teamwork, Excellence & Empowerment.
Keywords: Pacific Coast Cleaning, Inc., Colton , Office Manager, Administration, Clerical , El Cajon, California
Click
here to apply!
|